270-Managing Contractors and Third Parties / 748
Mana
g
in
g
Contractors and T
h
ird
P
arties
BOS-PRD-07.900608
3 R
es
p
onsibilit
y,
aut
h
orit
y
and accountabilit
y
Mana
g
in
g
Director
has the responsibility, authority and accountability for:
a) Ensuring the requirements of this procedure are implemented, applied and followed.
Vessel Master
has the responsibility, authority and accountability for:
a) Providing all reasonable means of ensuring safety and safe working practices for all and any
Contractors
,
S
ub-contractors
, client personnel or any other persons that work on or visit the
vessel;
b) Ensuring that such persons perform in a manner which is consistent and compatible with Company
policies, procedures and business objectives;
c) Forbidding the commencement or order the cessation of any work or operations, which in his/her
good faith opinion, are likely to affect the safety of personnel, the environment, equipment or other
assets;
d) Contacting the
O
p
erations Mana
g
er/D
P
A
and
Contracts Mana
g
er
if any doubt.
O
p
erations Mana
g
er
has the responsibility, authority and accountability for:
a) Setting standards and ensuring that they are maintained;
b) Ensuring that the scope of work is clearly defined to
Contractors
and
S
ub-contractors
;
c) Ensuring Contracting companies are evaluated and selected using defined criteria;
d) Assessing contractor HSE performance including self measurement, continuous improvement and
reporting of defined KPIs;
e) Ensuring contractors’ standard operating procedures are fully aligned with Company policies and
SMS. This requirement
should
cover both vessels that are contracted in and personnel contracted to
manage or undertake mission support and specialist roles on board.
Q &
H
S
E Mana
g
er
has the responsibility, authority and accountability for:
a) Providing advice, support or services on a routine or periodic basis;
b) Checking compliance and evaluating Q & HSE issues;
c) Reviewing audit services;
d) Providing support with additional advice, where needed, to small Contractors.
NOTE: The responsibility for overall HSE matters
shall
remain with the
O
p
erations Mana
g
er.
Onboard the vessel, the
responsibility for overall HSE matters
shall
remain with the
Master
.
Contracts Mana
g
er
has the responsibility, authority and accountability for:
a) Liaising with clients and
O
p
erations Mana
g
ers
to ensure compliance with Company and Client
requirements;
b) Ensuring Contractor evaluation is performed using applicable documentation;
c) Ensuring bridging documentation is prepared between Company and
Contractor.
Tec
h
nical/
P
urc
h
ase Mana
g
er
(
as a
pp
licable
)
has the responsibility, authority and accountability for:
a) Sourcing and initial selection of Contractors to support operational requirements;
b) Assisting with evaluation for Q & HSE requirements to meet Company standards and OSM
requirements.
c) Ensuring compliance of this document to the related Company purchasing procedures.
Vessel A
pp
ointed
S
a
f
et
y S
u
p
ervisor
has the responsibility, authority and accountability for:
a) Ensuring that the
S
ub-contractor
understands the Company and vessel safety policies, procedures
and expectations;
b) Ensuring that the
S
ub-contractor
provides a ‘point of contact’/‘competent person’ for the purpose of
supervision and resolution of any safety and related issues;
c) Ensuring that an onboard safety induction is provided to all persons arriving onboard a vessel
relating to Personal Protective Equipment (PPE) requirements, alarm signals, escape routes,
muster-points and general shipboard safety and environmental requirements;
d) Ensuring that contracted workers do not create any unsafe working conditions by making periodic
walk-through inspections of work areas and activities;
e) Ensuring that any changes to work schedules or job tasks are properly communicated and any key
operational safety processes and practices are fully and correctly observed in accordance with
Company SMS requirements.
Version 04. Original date: 04/06/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS Operations Department Project Coordinator. Approved by: BOS Head of Operations. Validated by: BOS Quality Representative.
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