711-Measurement and Analysis / 748
SMS Measure
m
ent and
A
nal
y
sis
BOS-PRD-1202.901201
4 D
escri
p
tion
4
.1
A
udits and Ins
p
ections
4
.1.1 Internal audit
Internal audits
shall
be conducted at Company Offices, and vessels.
Internal audits
shall
be conducted onboard ISM vessels, and at
Head O
ff
ice
on a 12 monthly basis in order
to verify compliance with requirements of applicable
ISO
standards,
ISM
and
ISPS codes
. In exceptional
circumstances, this interval may be exceeded by not more than three months, and Flag authorities
shall
be
informed.
In order to plan such audits, the Audits and Inspections Schedule
shall
be defined. The scope of the audit
may vary and is influenced by the size, nature and complexity of the Company to be audited. In any case,
combined audits are preferred.
As part of these audits, internal OVID inspections can be added to the scope of audits & inspections to be
performed onboard. If so, the QMS Auditor
shall
use the OVID form
BOS-FRM-1202.0007 – OVIQ Check
List
.
Regularly, the
Q
ualit
y
Re
p
resentative and the
A
udit Manager
shall
update the Audits and Inspections
Schedule and send it to the Corporate
Q
ualit
y,
A
udits and Ins
p
ections
C
oordinator
.
Corporate QMS Audits
shall
be conducted against the BOURBON QMS criteria by
C
or
p
orate
Q
MS
A
uditors
. Only Corporate Quality
shall
designate
C
or
p
orate
Q
MS
A
uditors
.
The
Q
ualit
y
Re
p
resentatives
shall
designate
,
establish and maintain a Company QMS Auditor Pool list
adequate to the requirements of the
Competence and Evaluation of Auditor Specifications
. A minimum
number of
A
uditors
shall
be trained in compliance to the
Quality Training – QMS Auditors.
Once
established, the respective QMS Auditors Pool list
shall
be sent to the Corporate
Q
ualit
y,
A
udits and
Ins
p
ections
C
oordinator
for consolidation.
The evaluation of
A
uditors
and
A
udit Tea
m
Leaders
shall
be planned, implemented and recorded in
compliance with the
Competence and Evaluation of Auditors Specifications
. The evaluation
shall
identify
training and other skill enhancement needs.
Audit to a specific Company,
shall
be planned per different units, vessels, offices and may be declined per
processes.
Audits that have the SMS in scope ensure that the safety and pollution-prevention activities, as well as other
applicable International Regulations, Codes and Standards (e.g.
ISM
,
ISPS, ISO 9001
, MLC and
ISO 14001
)
comply with the QMS, namely the
OSM Guidelines
.
Companies
shall
use the
Internal Audit Guidelines
as reference for performing internal audits which states
the following requirements:
x
Initiating the audit;
x
Conducting document review;
x
Preparing for the on-site audit activities;
x
Conducting on-site audit activities;
x
Preparing, approving and distributing the audit report;
x
Completing the audit;
x
Conducting audit follow-up.
Version 04. Original date: 05/06/2012. Version date: 31/12/2014. Valid version only on QMS site. Uncontrolled document when printed.
Procedure prepared by: BOS QHSES Manager. Approved by: BOS QHSES Manager. Validated by: Quality Director of Bourbon.
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